Teams - Recommended Setup
Below is the recommended guidance to get started with Teams for your group. These recommendations can be modified to fit your group's work style.
Creating Teams
Create 1 Team for the entire department or area. All members added to this team will have access to all included files and resources.
Optional: Create 1 Team for the leadership of the department. Use this Team for privileged data and resources.
Naming Conventions for Teams
Entity Initials + Department
Examples:
AWE Communications
WHI Communications Leadership
Owners vs. Members
Each Teams should have at least 2 Owners. Owners can be supervisors or individuals delegated by a supervisor.
Owners manage membership, create folders, and grant permissions.
Accessing Files in Teams
There are three primary ways to access files in Teams. Choose the method that works best for you.
Teams File
File storage in Teams - Access your files directly in Teams.
SharePoint
SharePoint and Teams files in OneDrive - Access your Teams files on the web.
Windows File Explorer (OneDrive shortcuts)
Add shortcuts to shared folders in OneDrive - After you add a shortcut to OneDrive, you can access your Team files directly in Windows.
External Sharing
Sometimes you may need to share files with individuals that are not in the Team.
Only share with trusted partners
See files you shared in OneDrive - Regularly audit your sharing permissions to keep data secure.
Organizing Data
If you need guidance on organizing data so the whole Team can quickly access files and folders, we recommend the PARA method.
The PARA Method - Organize your files using the PARA method.