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Teams - Recommended Setup

Below is the recommended guidance to get started with Teams for your group. These recommendations can be modified to fit your group's work style. 

Creating Teams

  • Create 1 Team for the entire department or area. All members added to this team will have access to all included files and resources.

  • Optional: Create 1 Team for the leadership of the department. Use this Team for privileged data and resources.

Naming Conventions for Teams

  • Entity Initials + Department

Examples: 

  • AWE Communications

  • WHI Communications Leadership

Owners vs. Members

  • Each Teams should have at least 2 Owners. Owners can be supervisors or individuals delegated by a supervisor.

Accessing Files in Teams

There are three primary ways to access files in Teams. Choose the method that works best for you. 

Teams File

SharePoint

Windows File Explorer (OneDrive shortcuts)

External Sharing

Sometimes you may need to share files with individuals that are not in the Team. 

Organizing Data

If you need guidance on organizing data so the whole Team can quickly access files and folders, we recommend the PARA method. 

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