File Storage - OneDrive vs. Teams vs. SharePoint

At a simple level, OneDrive is for ‘one user,’ Teams is for ‘a small group of users’ and SharePoint is for ‘sharing and collaboration with everyone.’ 

Use Teams when:

Working with your team. Teams - Recommended Setup

What is a team? 

This could mean a department (like HR) or a project team (like those working together on a building construction project) or those working together on an area of shared responsibility (like annual budgeting and financial planning).

Use OneDrive when:

Working on draft files or keeping yourself organized.

Use SharePoint when:

You’re working across your organization (or multiple organizations).

Why use Microsoft 365 instead of my computer or the H and S Drives?

• Access to all your files any time, anywhere with no VPN necessary. 

• Real-time collaboration and versioning of files.

• Searchable beyond just file names, including inside documents. 

• Encryption, Data Protection, and Multi-Factor access for layers of security.

• Seamless transitions when changing departments or organizations.